← Clarify Health
Guide · DAANES
DAANES reporting, explained
DAANES (the Drug and Alcohol Abuse Normative Evaluation System) is how Minnesota substance use disorder programs report client-level data to DHS. Get it wrong and payments can stall; get it right and it's a routine part of admission and discharge. Here's what it is and how to keep it clean.
See DAANES export in Clarify →
What DAANES is
DAANES is a standardized data set Minnesota SUD programs submit at key points in the treatment episode. It captures demographics, substance use, and treatment details in a fixed record format defined by DHS — an admission record and a discharge record, each with a specific set of fields and allowed value codes.
When it's required
- At admission — the admission record establishes the episode.
- At discharge — the discharge record closes it out.
Why submissions get rejected
- Missing required fields, or values that aren't in the allowed code set.
- Formatting that doesn't match the DHS layout exactly (field order, fills, date formats).
- Fabricated or guessed values entered just to get a file to submit — which fails validation or creates data-integrity problems.
How Clarify helpsClarify collects DAANES fields through the SUD chart as clinicians document, then validates every record against the DHS layouts before export. If a record is incomplete or has an invalid code, Clarify returns a gap report telling you exactly what's missing — it refuses to emit a malformed file rather than risk your funding.
Keeping DAANES clean
- Capture the required fields during intake and discharge, not weeks later from memory.
- Validate against the current DHS layout before you submit.
- Never guess a code to force a file through — fix the underlying data.
Frequently asked questions
What is DAANES?
DAANES is Minnesota's Drug and Alcohol Abuse Normative Evaluation System — a standardized client-level data set that SUD programs submit to DHS, with defined admission and discharge records.
When do programs submit DAANES?
At client admission and at discharge, using the DHS-defined record formats.
Why do DAANES files get rejected?
Missing required fields, invalid value codes, or formatting that doesn't match the DHS layout. Rejected files can disrupt state funding.
How does Clarify handle DAANES?
Clarify captures DAANES data in the SUD chart and validates each record against the DHS layouts before export, returning a gap report instead of emitting a malformed file.
General information, not legal advice. Requirements change — always verify current rules with Minnesota DHS, your licensor, and your payers. Clarify keeps its compliance rules updated, but you are responsible for your program's compliance.
See how Clarify handles this →